Privacy Policy

1. Introduction

Welcome to LVC Hackathon.

LVC Hackathon 2027 is a premier technology and innovation event organized by LVC Solutions, referred to in this Privacy Policy as “LVC Hackathon,” “we,” “our,” or “us.”

We respect your privacy and are committed to handling personal information responsibly, transparently, and securely. This Privacy Policy explains what information we collect, how we use it, when we share it, how long we retain it, and how you can exercise your privacy rights under India’s Digital Personal Data Protection Act, 2023 (DPDP Act) and the Digital Personal Data Protection Rules, 2025.

By using our website, you acknowledge that you have been provided this Privacy Policy. Where consent is required, we will request it separately through specific, unbundled notices.

2. Information We Collect

We may collect the following categories of information when you visit our website, apply for the hackathon, or participate in event activities:

3. How We Use Your Information

We process personal information for legitimate event-related purposes and on an applicable lawful basis (such as contract fulfillment, compliance with legal obligations, or explicit consent).

• Processing registration applications and verifying participant eligibility (18+ criteria).
• Managing team formation, challenge selections, and mentor assignments.
• Processing registration payments, and issuing receipts.
• Communicating schedules, announcements, technical guidelines, and urgent notifications.
• Managing project submissions, live evaluations, and judging workflows.
• Maintaining physical venue safety, security, and access control.
• Announcing results, distributing prizes, and creating cryptographically verifiable digital certificates.
• Preventing fraud, unauthorized double registrations, or system misuse.
• Fulfilling legal, statutory accounting, and regulatory tax obligations.

We will not use participant personal information for unrelated direct marketing without an explicit lawful basis and your voluntary consent.

4. Sharing of Personal Information

We share limited information only with parties strictly required to deliver the event:

• Authorized members of the organizing committee and technical staff.
• Hosting universities and authorized venue security personnel.
• Assigned industry judges and technical mentors for evaluation purposes.
• RBI-compliant payment processing providers for handling fees.
• Transactional email and infrastructure service providers.
• Government, tax, or law enforcement authorities when mandated by Indian law.

We do not sell personal information to commercial advertisers or data brokers. Resumes and candidate profiles will not be shared with corporate recruiters without separate, explicit participant opt-in consent.

5. LVC Fair Job and LVC Venture OS

Eligible participants receive promotional access to LVC Fair Job or LVC Venture OS in accordance with published event benefits. Activating these benefits requires an independent account and voluntary acceptance of their respective terms of service. Participation in LVC Hackathon does not authorize blanket data transfer across affiliated entities.

6. Cookies and Analytics

Our website utilizes essential cookies strictly necessary for authentication, session integrity, security, and core functionality. Any analytics or performance cookies deployed will offer clear notice and opt-out controls in accordance with applicable guidelines.

7. Information Security

We implement industry-standard technical and organizational safeguards, including role-based access control, TLS encryption in transit, database access restriction, hashed passwords (bcrypt), and comprehensive audit logging. In the event of a personal data breach, we will notify affected individuals and the Data Protection Board of India as prescribed by the DPDP Act.

8. Data Retention

Personal data is retained only as long as necessary to fulfill hackathon administration, award disbursement, certificate verification, and statutory tax requirements. Non-essential data is securely deleted or irreversibly anonymized after event closure. You may request our detailed data retention schedule by contacting our privacy team.

9. Your Privacy Rights

Under the DPDP Act 2023, you are entitled to:

• Right of Access: Request a summary of personal data being processed.
• Right to Correction & Erasure: Correct inaccurate data or request deletion of data no longer required.
• Right to Withdraw Consent: Revoke consent previously granted for optional communications.
• Right to Nominate: Nominate another individual to exercise your rights in the event of death or incapacity.
• Right to Grievance Redressal: Submit grievances regarding data handling directly to our designated Grievance Officer.

To exercise your rights, use the Contact & Grievances page. Verification of identity will be required prior to releasing personal data.

10. Age Restrictions & Minor Protection

LVC Hackathon 2027 is exclusively open to individuals aged 18 years or older on the event date. We do not knowingly collect personal data from minors. Any registration detected from a minor will be promptly terminated and purged.

11. Event Photography and Publicity

Authorized media coverage, keynote recording, and event photography will take place at the venue. Identifiable photographs, interviews, or testimonials utilized for public marketing require separate, voluntary consent. Declining promotional media consent will in no way disqualify a candidate from participation or award consideration.

12. Third-Party Websites & 13. International Processing

Our platform links to external services such as GitHub, Google Drive, and LinkedIn. We are not responsible for third-party privacy practices. Where data is processed through trusted cloud infrastructure providers outside India, transfers adhere strictly to DPDP Act cross-border transfer regulations.

14. Changes to This Policy & 15. Privacy Contact

Any revisions will be published here with an updated effective date. Material amendments will be notified via email to registered participants.